What is the deadline for applications?
We will accept applications right up until moving in day, however it is best to apply early to ensure a space. A last-minute booking may cause a delay in being able to move into Halls.
When will I hear if my application has been successful or not?
An offer will usually be made at the end of a successful interview.
Can I bring my pet(s)?
No, the keeping of animals in the residences by students is not allowed at any time. Permission must be sought for Assistance dogs. Contact the Accommodation Manager for more information.
Can I view the accommodation?
You can view the accommodation during one of our Open Events and when attending an accommodation interview.
What do I need to bring?
You must bring your own duvet, pillows, bed linen, towels and toiletries. You must also bring your own crockery and cutlery if you wish to prepare drinks or snacks in your bedroom or sitting room. A notice board will be provided in your room for any material you wish to display. Please bring any additional items to help you feel at home.
Can I swap my room with another student?
You will be allocated a specific room when you move in however, if you wish to request a move to another room, please contact the Accommodation Office. We will do our best to accommodate your request, but this may not always be possible and will only be agreed if it is believed to be in your best interests.
Is there a laundry service?
Self-service launderette facilities are located next to the Accommodation Office. It is open from 8:30am till 10:30pm.
Are the rooms cleaned?
Yes, your bedroom will be cleaned once a week and you are required to vacate your room whilst it is cleaned. All communal areas will be cleaned each weekday and your waste paper bin also.
What is the smoking policy?
Smoking is only permitted in the designated smoking areas. Smoking is not permitted in any building, Hall of Residence or entrances and this includes electronic cigarettes and vapes.
Are there TV's?
There are TVs in the sitting rooms located in each block. If you wish to bring and watch a live television in your room, either through a TV, laptop or tablet, you will need to have a Television Licence in your own name. Your parent's home licence will not cover your television.
Will I be able to store my bike?
Yes, bike sheds are provided for storage, but you are advised to use a safety chain and lock. Bicycle insurance is also recommended. Bikes must not be taken into the Halls of Residence.
Can I bring my car?
Students who have their own car must have a full driving licence before bringing a car on campus. Cars will need to be registered with the accommodation office. The college may ask for proof of valid car insurance.
Where will my post go?
All incoming mail is kept at the Accommodation Office and must be collected in person during office hours. A post box is situated outside Merrist Wood House Annexe for outgoing post. Collections are made Monday–Saturday.
Are guests allowed?
Students under the age of 18 are not allowed guests other than other residents of the same age and gender. Students over 18 may have one or two visitors between 8am and 11pm, visitors must be over 18 years of age, unless they are an under 18 residential student. Students over 18 may apply for a guest pass in advance from the Accommodation Office for a Friday or Saturday night only. All visitors must produce ID if requested by a member of staff.
What will happen on moving in day?
Students will receive a letter with a moving in date and time, please ensure you arrive on time and go to Woody's (directions will be enclosed in the letter and signage is available en route). On arrival, paperwork will be checked and signing in and out procedure explained. Once complete, you will be given your keys and a warden will show you to your room. Dinner will be served at Woody's restaurant and after this there will be a welcome meeting to introduce the wardens, explain some basic rules and a tour of the campus. This will be followed by some fun activities to help you get settled in. It is recommended that all students stay for this.
Can I arrive before moving in day?
No, it is not usually possible for you to arrive early.
What help and support are available on campus?
The Halls of Residence team is on hand to support you during your stay in halls:
Accommodation Manager, Accommodation Officer, Residential Wardens.
The Accommodation Office: is open weekdays from 8:30am–5pm and is situated at the rear of the Merrist Wood House next to the laundry room. Staff will be available to answer all your queries regarding your stay in the Halls of Residence.
Wardens: The residential wardens all live on campus. There is a Duty Warden available from 5pm-8:30am Monday to Friday and during weekends and Bank Holidays, they are your main point of contact outside of office hours. The warden can be contacted by phone at any time, the number is 07929 021674. There is a free phone situated next to the Accommodation Office which you can use. They are there to help you; their responsibilities include welfare, security, health and safety, the discipline of all resident students and organising evening activities. The wardens work on a rota system details of which are posted at key points around the campus.
In addition to the Accommodation Team there is also the Safeguarding Team and onsite counsellors. The Student Support Team is also available during the college day. Contact numbers and details are displayed on notice boards throughout the halls.
What transport links are close by?
Bus, the kite bus operates a service from Fairlands Avenue (opposite the entrance of the College) into Guildford town centre every 15 minutes at peak times. For further details please contact Stagecoach direct on 0871 200 22 33 or text 82468 from the bus stops displaying a text code, or online at www.traveline.info
Where are the closest medical facilities?
The nearest NHS dentist is Fairlands (01483 233823).
We don't usually recommend students changing their GP unless they are staying 7 nights a week and live a long way from home. However, if you wish to register as a temporary resident with a local doctor's surgery, you can find details on notice boards or from the Accommodation Office. The nearest doctor's surgery is Fairlands Practice (01483 594250). A letter as proof of address will be required to register, which can be requested from the Accommodation Office.
You can also contact a first aider via the warden phone.